Director (Finance & Administration)

JOB DESCRIPTION

Nomenclatures denoting the male gender also include the female gender.

Jobsplus Permit Number: 111/2024.

1.   The Executive Chairperson invites applications for the post of DIRECTOR (Finance and Administration) at the Authority for the Responsible Use of Cannabis.

TERMS & CONDITIONS

1

The selected candidate will be engaged on a four (4) years definite contract as Director (Finance and Administration) at the Authority for the Responsible Use of Cannabis.

2

This appointment is subject to a probationary period of twelve (12) months.

3

The salary for the post of Director (Finance and Administration) within the Authority for the Responsible Use of Cannabis is equivalent to Grade 3, that is, €40,145 (Forty thousand, one hundred forty-five Euro) per annum. Subject to satisfactory performance, the employee may be entitled to:

  • An annual increase of €1,195 (inclusive of COLA).
  • A performance bonus of up to 15% of the base salary per annum.
4

With prior approval from the Executive Chairperson, the employee may also be eligible for the following allowances if directly related to his / her duties within the Authority:

  • Communication allowance: €1,600 per annum.
  • Expense allowance: €1,630 per annum.
  • Car allowance (including fuel): €4,658 per annum.
  • Continuing Professional Development (CPD) allowance: up to €700 per annum.
5

The appointee must ensure that he / she operates within the framework of the Code of Ethics under Chapter 595 of the Public Administration Act and will not carry any form of work outside of this employment which may be against the interest of the Authority for the Responsible Use of Cannabis and / or which may lead to a conflict of interest or interfere with the performance of his / her official duties with the Authority for the Responsible Use of Cannabis. Private work invariably necessitates the permission of the Executive Chairperson.

Duties and responsibilities

1

The Director (Finance and Administration) will be reporting to the Executive Chairperson of the Authority for the Responsible Use of Cannabis or to any other person he / she may delegate for the purpose of assigning duties and responsibilities as applicable to the position from time to time.

2

The selected candidate is expected to maintain strict integrity and confidentiality of all aspects of work of the Authority for the Responsible Use of Cannabis; to provide efficient and professional services and to fully participate in the various duties that are undertaken by the Authority, including but not limited to:

  • Leads and manages the Finance and Administration team within the Authority for the Responsible Use of Cannabis (ARUC).
  • Provides support and advice to the Executive Chairperson on all financial and people management issues and initiatives.
  • Oversees the day-to-day financial, administrative and people management of the Authority as well as prepares the management accounts.
  • Develops and directs measures and initiatives aimed towards creating a harmonious and stable relationship with the workforce, trade unions and other stakeholders.
  • Manages the financial resources under the ARUC vote items in accordance with the law and Government policies and regulations.
  • Monitors all vote items pertaining to the Authority and inform the Executive Chairperson which vote items are over or under spent during a financial year in order to identify savings or excesses.
  • Prepares Business Plans and annual Financial Estimates for the Authority and undertakes negotiations with the Ministry for Finance and other entities as required.
  • Monitors the implementation of the above-mentioned Business Plans and, in doing so, carries out financial analysis for the consideration of the Executive Chairperson.
  • Prepares and oversees payroll of all the employees within the Authority.
  • Serves as the people management and financial liaison with the Board of Directors, providing the necessary reports.
  • Draws up financial and human resources policies, procedures, standard operating procedures and related templates / applications and ensures that they are constantly reviewed and updated to reflect best practices and legislative requirements.
  • Performs duties related to recruitment, promotions and progressions, transfers, detailing / deployment of Public Officers as employees of the Authority, and secondment of Authority employees within the Public Service.
  • Leads the annual, training needs analysis, capacity building and succession planning exercises.
  • Sets clear targets and expectations for subordinates through Performance Management plans and business plans.
  • Enforces discipline in line with the Collective Agreement provisions and relative public service regulations, when and as required.
  • Oversees office operations and matters relating to facilities, insurance and major equipment acquisition and maintenance.
  • Provides ongoing support to institutions of any oversight such as the Public Accounts Committee, the Ombudsman, the National Audit Office and the Internal Audit and Investigations Directorate.
  • Formulates accurate specifications in connection with calls for quotations / tenders for the procurement of services and goods, in full observance of the public procurement regulations.
  • Coordinates the annual audit with the appointed independent auditors.
  • Contributes towards the drafting of reports including the annual report as required throughout the year.
  • Ensures that the Data Protection and the Freedom of Information legislation and policies are adhered to.
  • Monitors and ensures that the necessary IT systems are in place.
  • Available to work flexible hours in order to meet accountabilities and to work after office hours, as may be required.
  • Performs effectively any other additional duties and responsibilities that may arise from time to time as reasonably directed by the Executive Chairperson.
  • Performs any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary.
3

The salary for the post of Director (Finance and Administration) within the Authority for the Responsible Use of Cannabis is equivalent to Grade 3, that is, €40,145 (Forty thousand, one hundred forty-five Euro) per annum. Subject to satisfactory performance, the employee may be entitled to:

  • An annual increase of €1,195 (inclusive of COLA).
  • A performance bonus of up to 15% of the base salary per annum.
4

With prior approval from the Executive Chairperson, the employee may also be eligible for the following allowances if directly related to his / her duties within the Authority:

  • Communication allowance: €1,600 per annum.
  • Expense allowance: €1,630 per annum.
  • Car allowance (including fuel): €4,658 per annum.
  • Continuing Professional Development (CPD) allowance: up to €700 per annum.
5

The appointee must ensure that he / she operates within the framework of the Code of Ethics under Chapter 595 of the Public Administration Act and will not carry any form of work outside of this employment which may be against the interest of the Authority for the Responsible Use of Cannabis and / or which may lead to a conflict of interest or interfere with the performance of his / her official duties with the Authority for the Responsible Use of Cannabis. Private work invariably necessitates the permission of the Executive Chairperson.

Eligibility, Qualifications and Experience Required

1

By the closing time and date of this call for applications, applicants must be:

a. Citizens of Malta.
Or
b. Citizens of Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers.
Or
c. Citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers.
Or
d. Any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the law or the above-mentioned EU legislations and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c);
Or
e. Third country nationals who have been granted long-term residents status in Malta under regulation 4 of the ‘Status of Long-Term Residents (Third Country Nationals) Regulations, 2006’ or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third-country nationals who have been granted a residence permit under the ‘Family Reunification Regulations, 2007’.

f. In possession of a residence document issued in terms of the ‘Residence Status of United Kingdom Nationals and their Family Members in Malta in accordance with the Agreement on the Withdrawal of the United Kingdom and Northern Ireland from the European Union and the European Atomic Energy Community Regulations’.

 

The advice of the Citizenship Unit within Community Malta Agency and the Expatriates Unit within Identita` should be sought as necessary in the interpretation of the above provisions.

 

The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.

2

Able to communicate in Maltese and English Languages. However, candidates who do not satisfy the ability to communicate in the Maltese language and do not possess at least an MQF Level 1 in the Maltese language, must attend and be successful in the assessment of the ‘Maltese Language 1’ course offered by the Institute for the Public Services. Attendance to such course together with the attainment of MQF Level 1, are to be completed before the confirmation of appointment, i.e. within the twelve (12) months of engagement. Failure to present evidence of successful pass and attendance by the end of the probationary period (i.e. twelve (12) months from engagement), will result in automatic termination of the post in caption.

3

 In possession of:

a. A recognised Master’s degree at MQF Level 7 (subject to a minimum of 90 ECTS/ECVET credits, or equivalent*) in Accountancy or a recognised comparable professional qualification such as Master’s degree at MQF Level 7 in Business Management or Business Administration or Economics or Banking and Finance or Accountancy.

*A recognised Master’s qualification with a minimum of 60 ECTS/ECVET credits is only accepted subject to an MQRIC formal Master’s recognition statement being submitted with the application. A recognised Master’s qualification from the University of Malta (awarded pre-2009) with less than 60 ECTS/ECVET credits is acceptable provided that it is verified by MQRIC that the workload is comparable to at least 60 ECTS/ECVET credits.

And

With five (5) years relevant experience in managerial positions in Accounting and Finalizing Accounts for Audit Purposes. Experience must be duly sustained with relevant evidence such as the Employment History issued by Jobsplus.
Or
b. A warrant of Practicing Certificate in Auditing issued by the Accountancy Board of Malta or a written confirmation issued by the said Board that they satisfy the relative statutory requirements for the possession of such a warrant by the closing day of this call.
Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.

 

Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have been approved for the award of the qualification in question by the closing time and date of the call for applications.

  • An annual increase of €1,195 (inclusive of COLA).
  • A performance bonus of up to 15% of the base salary per annum.
4

Prospective applicants must produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications.

5

Prospective applicants must have a good moral character and are expected to submit a recent (not more than one month old) police conduct certificate.

The Authority for the Responsible Use of Cannabis reserves the right to annul the result of the Selection Process of any successful candidate who at any time is found to have an unacceptable criminal record or has been dismissed from any public entity.

SKills / abilities

1

Demonstrates experience in people management, financial planning, financial analysis, and project management.

2

Knowledgeable on European Union and local rules / legislation and public service norms and regulations in the field of GDPR, people management, finance, tendering procedures, and procurement.

3

Strong commitment and work ethic.

4

Excellent analytical skills in problem solving and lateral thinking.

5

Excellent communication (oral and written), and interpersonal skills.

6

Operates with a high level of professionalism and integrity, including dealing with confidential information.

7

Possesses the competencies acquired either informally or through formal education, to be able to deal with the requirements of the position.

8

Good personal conduct.

Submissions of applications

1

Qualifications claimed must be supported by certificates and MQRIC recognition statements, copies of which should be attached to the application. Diploma / Degree / Post-Graduate certificates or comparable qualifications must be accompanied by a transcript in English (Diploma / Certificate supplement), showing the Degree obtained and the final classification. Scanned copies sent electronically are accepted.

2

Original certificates and / or testimonials are to be invariably produced for verification at the interview.

3

Applicants must also produce an updated Employment History issued by Jobsplus or its equivalent, as proof of work experience. Failure to produce this document means no marks will be given for experience.

4

Applications must be submitted for the attention of the Executive Chairperson, Authority for the Responsible Use of Cannabis, through the following email address: [email protected].

5

Applications are to include a curriculum vitae (which should include a list of qualifications held by applicant) and a police certificate of conduct (not more than one month old).

6

The closing date of the receipt of applications is noon (CET) of Friday, 28th June 2024. Late applications will not be considered.